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By - Laws

Eldon Carnegie Public Library

By-Laws

 

 

The following shall be the by-laws of the Eldon Public Library, its Board of Trustees, Director, and those administering the business of the Library. These by-laws supercede all previous ones.

 

I.          Board of Trustees

 

            A.        According to the requirements of Ordinance Chapter 2.44, City of Eldon, the                                        Board of Trustees of the Eldon Public Library shall consist of five (5) members.

 

                        1.         When a vacancy occurs, the existing Board of Trustees shall select a                                                      person known to be interested in accomplishing the goals of the Library                                                             and recommend such person to the mayor and City Council for approval.

                       

                        2.         Six (6) consecutive absences from regular meetings by a member of the                                                             Board of Trustees shall constitute a resignation.

                                   

                                    a.         A person having served a period of six (6) years as a member of                                                                        the Board of Trustees shall be considered an Honorary member                                                                         after resignation.

 

            B.         The general powers and duties of the Board of Trustees of the Eldon Public Library are                         outlined in Chapter 378 of the Code of Iowa and the Library Ordinance of the City of                           Eldon.

 

            C.        The Board shall exercise its powers and duties by:

                       

                        1.         Employing a competent and qualified director.

           

                        2.         Cooperating with the director in determining and adopting written policies to                                          govern the operation and program of the library, including personel policies and                                      policies governing the selection of library materials, supplies and equipment.

 

                        3.         Reporting to and cooperating with other public officials, boards, and the                                                            community as a whole to support a public relations        program for the library.

 

                        4.         Assisting in the preparation of and seeking support for the annual budget.

 

                        5.         Developing long-range goals for the library and working toward their                                                     achievement.

 

II.         Membership    

 

                        All appointments to the board shall be for six (6) years, except to fill vacancies. Each                             term shall commence on July 1st. Appointments shall be made every two (2) years                                 of one-third the total number of members, as near as possible, to stagger the terms.                       

 

III.       Officers

 

            A.        The officers of the Board shall consist of a President, Vice-President and a                                            Secretary/Treasurer. Their terms shall be for one (1)year. Officers shall be elected at the                                     annual meeting and hold office until their successors are elected and installed. Officers                            may succeed themselves in office.

 

            B.         The duties of all officers shall be such as by custom and law and the rules of this board                           usually devolved upon such officers in accordance with their titles.

 

IV.        Meetings

 

            A.        The regular meeting of the Board of Trustees of the Eldon Public Library shall be held                            the last Thursday of the each month at 4:00PM at the library.

 

            B.         The annual meeting will be held in July each year.         

 

            C.        Special meetings may be held at the call of the President, the Secretary,or any two (2)                            Board members; provided that notice thereof is given to all Trustees at least twenty-four                         (24) hours in advance.         

 

            D.        A quorum at any meeting shall consist of three (3) or more members.

 

            E.         Order of business:

                                    Roll call

                                    Reading and approval of the minutes of previous meeting

                                    Correspondence and communications

                                    Director’s report

                                    Financial report and expenditures

                                    Committee reports

                                    Unfinished business

                                    New business

 

            F.         An agenda for Board meetings shall be prepared by the Director in cooperation with the                                    President of the Board.

 

            G.        All meetings of the Board are open to members of the public who wish to observe. Non-                                   board members who wish to address the board should request a place on the agenda not                                   later than twenty-four (24) hours before the time established for the meeting. The                                   request may be directed to the President, Secretary, or the director.      

 

            H.        Roberts Rules of Order shall govern in the parliamentary procedure of the board.

 

V.         Committees

 

            A.        The President of the Board may appoint special committees as needed from time to time.

 

VI.       The Director

 

            A.        The director shall be the executive director of the policies adopted by the           Board. Among             his/her duties and responsibilities shall be:

 

                        1.         To select library materials.

                       

                        2.         To maintain and operate the library.

 

                        3.         To train members of the staff.   

 

                        4.         To assist the Board in filling any vacancies.

                                                                                               

                        5.         To inform the board continually and completely regarding finances, public                                               services, library building, equipment, and property, personnel, collection and                                          other developments, changes and/or problems of the library.

 

                        6.         The director shall be in attendance at all meetings of the Board, except those at                                      which tenure or salary is to be discussed or decided.

 

VII.      Amendments

 

                        The Bylaws may be amended by a majority vote of the Board provided written notice of                        such amendment is sent to all members at least ten days prior to the regular meeting at                            which such action is to be taken.

 

 

 

Revised November 2007

Approved December 2007

Due for revision December 2010

Revised  November 2012

Approved December 2012